More WordPress Hints – Managing Published Posts

Why in the world would I want to manage posts I have already published? It’s hard enough to get one written and posted, you say? Well, my friends, if you are like me, sometimes you want to find an old post, or you forget to add categories, or tags, or you want to see what posts never received any comments. There are lots of reasons.

You want to get back into the WP Admin menu again. Usually, it appears as the last item in your leftmost WordPress menu.

Once there, you want to select Posts then All Posts. The screen you see should look similar the image that follows. The items highlighted in yellow, allow you to select certain posts.

Bulk actions allows you to select more than one post for a specific action like deleting, or editing. This can be dangerous if you are not careful.

All Dates is a dropdown that will allow you to display all posts in a given month. All Categories is a dropdown menu that lets you select all posts with a given category. All formats allows you to select all formats or the ‘quote’ and ‘gallery’ format. Be sure to use the filter button to display the posts you have selected.

You will also see a search box at the upper right of the screen. From here you can search for phrases, tags, categories, etc, to find a post you may want to edit, print or possibly reblog. Here, I searched for a recurring blog topic I write entitled “Monday Missive”.

List of WP posts

There is another way to sort through your posts. Some of the column headings are actually dropdown menus you can use for sort criteria.

List of sorted wordpress posts

The Title heading sorts in alphabetical or reverse alphabetical order. The Comments heading sorts the posts in ascending or descending order of the posts with the fewest or most comments, and the Date heading sorts by ascending or descending dates. Sometimes a post may not have had many views and no comments, so you might decide to reblog it.

One more handy feature – the ‘Quick Edit’. When you have your posts displayed, by hovering over the title, a menu will appear below the post title. This is where you can choose to edit the post with the classic editor instead of the block editor and it also allows you to do a Quick Edit of some of the parameters associated with the post.


When you click on Quick Edit, WordPress will display a place where you can edit certain attributes of the post. I often forget a tag or a category, or I may decide to make an old post private. This is a fast way to make those quick edits. The fields eligible to be edited will be displayed. You can either make changes or cancel the edits.

I hope this is helpful to some. Especially those new to WordPress. Feel free to drop any questions you have in the comments below.

14 thoughts on “More WordPress Hints – Managing Published Posts”

  1. Nice information for new bloggers, and some old ones too. I use this all the time to shorten paragraphs, fix typos, and perhaps change tags. If you just press ‘Edit’ on the post, then you default to the Block Editor. (As you know)
    Best wishes, Pete.

    Liked by 1 person

  2. Interesting. I’m hardly new to WP but I’m trying to decide if I’ve used all these features or not. I try to avoid looking back at anything I’ve written, but occasionally I do. Thanks for the info.

    Liked by 1 person

  3. I’ve been at WordPress for years, over a decade in fact, but never noticed the search box on the upper right. It’s a handy gadget for when one wants to quickly lookup the URL of a previous post to include in a current one. Thanks for the tip.

    Liked by 1 person

I appreciate those who read and I enjoy your thoughtful comments.

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